Team Communication and Collaboration Guidelines

Meetings:

• Hand Raising: Feel free to use the hand-raising function in larger meetings to keep things orderly. It's not required but can be helpful.
• Camera Use: Cameras are optional. Use them as you feel comfortable.
• Meeting Roles: We'll rotate roles for chair, timekeeper, and notetaker in each meeting. The chair will send out agendas at least a day ahead via Notion. Everyone is encouraged to add questions and items to the agenda.
• Note Taking: We're open to using AI for note-taking. Please post relevant notes and links to the Slack channel on our Notion page.

Team Responsibilities:

• Ambassadors: Ambassadors have a key role and can attend other meetings freely. Decisions about rotating ambassadors will be made before each sprint.
• Updates: After meetings, ambassadors should share relevant notes to our Notion page.

Communication:

• Response Times: No need to respond over the weekend. If you need a timely response, please specify when.
• Availability: Let us know as soon as possible if you're unavailable for a meeting. Meetings will be recorded.
• Tagging in Slack: Feel free to tag team members in Slack posts when it clearly pertains to them. Don’t be shy!
• Project Channels: It's good practice, especially for the product team, to monitor other team messages. Using emoji reactions is encouraged.

Direct Messages vs. Team Channels:

• Team Channel: Use for messages meant for posterity and visibility to other teams.
• Group DMs: Use for scheduling issues or more private matters.

Documentation and Updates:

• Notion Docs:
  • Meeting agendas are updated by the meeting lead.
  • Notes are updated by the notetaker.
  • Ambassadors update notes related to other teams and kanban tickets.
• Editing Permissions: Everyone can have editing permissions on our Notion pages.