Attendees:  PM Team: Brenda & Joanne (PM Leads) Miller, Nehar, Favour & Kim (PM Apprentices) Liaisons: Kristina (UX Strategy) and Austin (UX Research)

MEETING RECORDING:

https://zoom.us/rec/share/XJ6roqLDpDS-R41--80nPBwvG4saLuMgFpI5Gzg-ABrTN_PvgiLIpoGGRGViH51O.g3XwnXbVySQ_z3Sh Passcode: p2Vze6f&

MEETING NOTES: FRIDAY OCTOBER 27, 2023 @11PM MT by Kim Nellans

Intro:

• Second week of project management meeting, also the end of our very first sprint.
• The importance of documentation through meeting notes
• The importance of coming prepared to meetings and communicating with team outside of meetings

Retrospective:

• What have we learned this week:
  • Getting specific on who the target user will be (UXD)
  • Lack of clarity around scope of the progress of the product; this is affecting progress (UX Strategy)
  • Working on assumption mapping (UX Strategy)
  • Working on PRD (product requirements document) (UX Strategy)
  • It would be helpful for PM team to clarify scope for UX Strategy
  • When you have to present and speak: Be Bold, Be Brilliant, Be Brief
  • As PMs, we don’t want to manage just timelines
  • Need to know the strategy being built is consistent and constantly following the voice of the customer
  • Collaboration between product strategy and project management team week 3
  • RACI Chart: What is it?

Activity: Pass Around: What have we learned?

• What is Project Life Cycle?
  • Phases generally include: Initiation, Planning, Execution, Monitoring and Controlling and Closing
  • Each phase has specific deliverables necessary for achieving the project’s objectives
  • Helps ensure that the project is organized, on track, and meets the objectives laid out in the beginning
• What is Sprint Demo?
  • Development team showcases what they have built during the sprint to stakeholders
  • Opportunity to get immediate feedback and to show what has been accomplished
  • Usually facilitated by the Scrum Master (we do not have a scrum team currently); Product Owner may also play a key role in prioritizing
  • The Sprint Demo is not merely a presentation but an interactive session to inspect and adapt the product as it evolves
• What is a Sprint Retrospective?
  • What went well? What didn’t? What was missing? What would have helped? What are the next action items?
  • Held at the end of each sprint to discuss what went well, what didn't, and how the team can improve for the next sprint
  • Opportunity for the team to improve its processes and work methods
• What is a Sprint Plan?
  • How to construct a successful sprint plan
  • Current meeting structure (2 week cadence)
  • Tracking backlog is important
  • Incorporating feedback from stakeholder
  • How do we create realistic goals?
  • As a team, we need to align on what we are doing at the same time; leave buffer room for change
• Q/A:
  • Homework? Stay tuned.
  • Hands on help? How can I contribute further?
  • Assumptions mapping after Demo meeting today (recorded)
• Next Steps:
  • What are PM exercises for week 3?
  • What are the other concepts that will be beneficial for our meetings