Meeting Overview

• Date: December 20, 2024
• Attendees: PM Lead PMs (Gelon), Prod Strategy PMs (Amir)
• Purpose: Get updates on Product Strategy and prep for Kickoff.

Goals

• Establish meeting Product Strategy schedule.
• Establish Product Strategy Roles and Responsibilities.
• Define Sprint Planning Format for project.
• Establish if team working agreements will be team-based or universal.
• Discuss how to create a team charter.

Action Items

PS Team Action Items

PS Team Action Items

Notes

1. Define Stand-Up Meeting Format:
   • Get a meeting with the Product Strategy Team to discuss sprint format and team working agreement.
   • Discuss and decide the format for daily stand-ups (e.g., structured updates, informal check-ins).
   • Align on stand-up timing to ensure inclusivity for team members across different schedules.
2. Create Notion Project Space:
   • Obtain access to Tech Fleet’s dedicated project workspace.
   • Obtain access to Tech Fleet’s email and master list.
   • Create a dedicated Notion space for Science 2 People.
   • Templates are pre-built for use and added into the team working agreement.
     • Links will be added for easy access.
3. Review and Approve Team Working Agreement:
   • Finalize any additions to the team working agreement if its universal.
     • Add team roles and responsibilities and any additional project documentation details.
   • Obtain buy-in and commitment from all team members.
   • Have everyone review and sign the charter to demonstrate their agreement and accountability.
4. Plan Communication with Team:
   • Set meeting with teams to discuss team working agreements and set team meeting schedules.
   • Work with teams on communication plan, team charters, and team working agreements.
   • Establish if team working agreeements will be team-specific or universal.
5. Utilize the centralized Notion space effectively:
   • Ensure all team members have access and can contribute to the documentation.
   • Regularly update the project plans, deliverables, and action items in the Notion space.
   • Use the templates and Kanban boards to streamline project management.
6. Leverage the RACI chart and assigned roles:
   • Clearly define responsibilities and accountabilities for the product strategy team and apprentices.
   • Ensure everyone understands their roles and contributes accordingly.
   • Create a RACI chart for Product Strategy team.
   • Regularly review the RACI chart and make adjustments as needed.