Meeting Summary: S2P Phase 4 Sprint Planning Weekly

📅 Date: March 17, 2025

📍 Meeting Type: Sprint Planning

Attendees: All Hands

Completed Action Items from Sprint 4 Planning Bi-Weekly (3/10):

• Team happiness survey conducted and analyzed (8/10 score achieved).
• Initial backlog refinement discussions initiated.
• Demo feedback received and acknowledged.
• Grant proposal KPI data (user engagement stats) compiled and reviewed.
• Sprint 4 kickoff held focusing on usability feedback, backlog grooming, and communication strategies.

Key Discussion Points:

1. Team Happiness Survey Results:
   • 8/10 average happiness score (target met).
   • Concerns flagged regarding workload balance, cross-functional collaboration, and perceived hierarchies.
   • Servant leadership approaches varied; noted need for clearer role support.
2. Client Feedback on Communication & Demos:
   • Brinley positively rated deliverables but requested clearer connection between demos, project goals, and overall status.
   • Discussion on refining final demo to address this feedback.
3. Cross-Functional Collaboration Improvements:
   • Improvements noted since Sprint 1, but further steps like workshops and Agile coaching identified to continue progress.
4. User Engagement KPIs & Data:
   • Time savings for users (40%-50%), high engagement (29.8% highly engaged), and tool-switching potential highlighted.
   • Metrics to be used in client grant proposal.
5. Backlog Refinement:
   • Importance stressed on refining backlog, mapping P1 user stories to requirements.
   • Clarification requested on timing and necessity in final sprint week.
6. UX Design & Roadmap Adjustments:
   • Prototype iteration possibly pushed to Phase 2; focus shifts to organizing documentation and backlog for handoff.
7. Usability Testing & Metrics:
   • Dovetail tagging nearing completion; Maze usability scores reviewed.
   • Need to ensure user feedback and navigation improvements incorporated before handoff.