Meeting Summary: S2P Phase 1 Sprint Planning Biweekly

📅 Date: January 27, 2025

📍 Meeting Type: Sprint Planning

Attendees: Lead PMs (Yelena, Sidney, Phillip, Danni), Strat, PM (Gelon, Rana, Spencer)

Key Discussion Points

1. Coordination & Time Zone Challenges

• Amir Panahi & Alexi King addressed the difficulties of coordinating across Central, Eastern, and Pacific time zones.
• Consensus on using Eastern Standard Time (EST) for scheduling consistency.
• Gelon Brumfield outlined the meeting agenda, including an icebreaker to boost engagement.

2. Team Engagement & Icebreaker Activity

• Team members shared skills they wanted to master for the project.
• Casual discussion about home design ideas helped foster team bonding.

3. Working Agreements & Communication Protocols

• Spencer Fong confirmed that separate meetings will be held for:
  • Project Charters (Wednesday)
  • Teamwork Agreements (Friday)
• Communication Guidelines Established:
  • Urgent messages: 3-hour response time.
  • Non-urgent messages: 24-hour response time.
  • No weekend reply expectations.
• Gelon Brumfield & Phillip Lee suggested structured stand-up meetings with a 15-minute format for status updates.

4. Sprint Planning & Task Organization

• Amir Panahi introduced a Kanban board for sprint planning to track goals and deliverables.
• Yelena F proposed using Notion to categorize tasks by team for clarity.