S2P_PM Meeting_3.12.25

Meeting Overview

Date: March 12, 2025
Attendees: PM Team
Purpose: PM Sync

✅ Completed Action Items from Last S2P Sprint 3 PM Bi-Weekly (March 7, 2025):

Action Item	Owner(s)	Status
Finalize Sprint 3 Demo & Presentations	Spencer Fong	✅ Completed
Implement centralized impediment tracking system	Gelon Brumfield & Lisa	✅ Completed
Set up MVP documentation in FigJam	Egonna Aboh	✅ Completed
Address workload balance across teams	Gelon Brumfield	✅ Completed
Ensure Sprint 3 weekly reports are finalized	Gelon Brumfield	✅ Completed

Key Discussion Points:

MVP Development Plan Progress:
- Egonna Aboh provided updates, mentioning input collected from Philip and Oana.
- Continued coordination needed to close documentation gaps before Sprint 4 ends.
Sprint KPIs & Client Status Report:
- Gelon Brumfield working on refining Sprint KPIs and preparing the client report.
- Yihyoung Li raised concerns about the applicability of MVP2 metrics due to limited participant testing.
Survey Completion Reminder:
- Spencer Fong emphasized that the survey sent to all teams needs completion by next meeting.
- Results will feed into Spencer’s upcoming SWOT analysis and presentation.
Observer Access to Project Info:
- Yihyoung Li and Khadijah Ibrahim discussed observer access to video recordings and documentation.
- Spencer suggested limited access (only meeting recordings) and pointed them to Tech Fleet Notion for broader project info.
Kanban Board & Task Blockers:
- Egonna requested the Kanban board link; Lisa confirmed updates are in progress.
- Noted one blocker due to a team member’s vacation.
Impediment Tracking & Team Priorities:
- Gelon emphasized tracking all impediments and ensuring backlog readiness.
- Lisa inquired about specific follow-up needs for KPIs and research collaboration.
Client Handoff & Charter Discussion:
- Egonna initiated discussion on project charter and handoff documentation.
- Focus remains on collaboration to finalize phase 1 charter and ensuring documentation is clear, comprehensive, and client-ready.

Action Items

Action Item	Owner(s)	Due Date
Follow up with all leads to gather missing inputs for MVP development plan	Egonna Aboh	End of Sprint 4
Distribute Kanban board link and continue updating tasks	Lisa	ASAP
Finalize and distribute Sprint KPIs and client status report	Gelon Brumfield	Before client review
Complete team survey and prepare SWOT analysis presentation	Spencer Fong	By next meeting
Coordinate with research & strategy teams to clarify KPIs needing follow-up	Lisa	ASAP
Continue tracking and resolving impediments via Notion & Discord	PM Team	Ongoing
Finalize phase 1 project charter and organize documentation	PM Team (Gelon, Egonna, Spencer)	End of Sprint 4