Meeting Overview

• Date: December 2, 2024
• Attendees: Lead PMs
• Purpose: Plan team leads meeting agenda and logistics.

Goals

• Create a collaborative environment during team leads meeting.
• Align on sprint cadence and stand-up formats.
• Ensure access to all tools (Gmail, Zoom, Figma, Notion).

Action Items

Notes

Action Items for Next Meeting:

1. Finalize Team Meeting Schedule:
   • Collect availability from all current and newly hired team members.
   • Propose a regular cadence for meetings (e.g., daily stand-ups, weekly syncs).
   • Decide on the meeting format and communication tools (e.g., Zoom, Discord).
2. Review and Approve the Team Working Agreement:
   • Gather feedback on the draft working agreement shared in Notion.
   • Address any proposed changes and reach a consensus on team norms and expectations.
3. Define Stand-Up Meeting Format:
   • Discuss and decide the format for daily stand-ups (e.g., structured updates, informal check-ins).
   • Align on stand-up timing to ensure inclusivity for team members across different schedules.
4. Tool Familiarity and Collaboration:
   • Discuss progress and challenges with onboarding to Figma and Notion.
   • Identify any additional training or resources required to improve proficiency.
   • Establish "tool champions" to guide the team.
   • Finalize project space on Notion.
5. Onboarding Completion:
   • Confirm the onboarding status of all pending hires.
   • Plan to incorporate them into the project effectively during the December hiatus.
6. Plan Communication with the Client:
   • Decide on a timeline for initiating communication with the client after the hiring process is complete.
   • Assign responsibility for drafting the initial outreach.
7. Evaluate and Improve Collaboration Strategies:
   • Review the templates created in Notion and ensure alignment with project needs.
   • Solicit feedback on how team members are adapting to using Notion for collaboration.
   • Finalize dedicated Notion space for Science 2 People. Templates are available already.
8. Holiday Onboarding Preparation:
   • Ensure comprehensive onboarding materials are available and easily accessible for hires starting during the holiday period.
   • Assign onboarding buddies and clarify their responsibilities.
9. Set Clear Milestones for Post-Hiring Phase:
   • Outline immediate next steps once hiring is finalized (e.g., sprint planning, detailed project roadmap).