Meeting Overview

• Date: December 19, 2024
• Attendees: Lead PMs, Apprentice PMs
• Purpose: Review Apprentice PM tasks

Goals

• Apprentice present their deliverables.
• Review team’s knowledge of project current state.
• Facilitate creation of our project space in Notion.
• Ascertain Strategy team project progress.

Action Items

Untitled

Notes

1. Plan Communication with the Client:
   • Decide on a timeline for initiating communication with the client after the hiring process is complete. Morgan Denner is point of contact with the project sponsor.
   • Assign responsibility for drafting the initial outreach.
2. Plan Communication with Team:
   • Set meeting with teams to discuss team working agreements and set team meeting schedules.
3. Utilize the centralized Notion space effectively:
   • Ensure all team members have access and can contribute to the documentation.
   • Regularly update the project plans, deliverables, and action items in the Notion space.
   • Use the templates and Kanban boards to streamline project management.
4. Review Project Current State:
   • Every PM is responsible for research analysis on project artifacts.
   • Written documentation in Notion is required to review each member’s viewpoint for analysis.
5. Team Charter and Working Agreement
   • Emphasis on creating a separate team charter and working agreement from the project charter.
   • Majority vote in favor of the current working agreement draft.
   • Delays in setting up the Notion project space due to lack of responses from project contacts.
6. Project Updates and Responsiveness Issues
   • Pending meeting with Amir, the product strategy lead.
   • Responsiveness issues attributed to early holiday starts; postponements considered.
   • Discussion on scheduling the next meeting after the holiday.
7. Stakeholder Analysis
   • Spencer presented a stakeholder analysis using a power-interest matrix.
   • Stakeholders categorized into quadrants, with examples like product sponsors, competitors, and press.
   • Team feedback requested for refinement.
8. Risk Assessment and Mitigation
   • Egonna shared a risk assessment matrix identifying risks (e.g., misinformation, platform credibility).
   • Mitigation strategies: AI verification, local expert partnerships, and tool adoption demonstrations.
   • Further research needed on risk scoring methodology.