Meeting Overview

• Date: December 16, 2024
• Attendees: Lead PMs, Apprentice PMs
• Purpose: Finalize team working agreement.

Goals

• Finalize team working agreement.
• Establish team’s knowledge of project current state.
• Facilitate creation of our project space in Notion.
• Get team current on tools access and navigation.

Action Items

PM Team Action Items

Notes

1. Define Stand-Up Meeting Format:
   • Get a meeting with the Product Strategy Team to discuss sprint format and team working agreement.
   • Discuss and decide the format for daily stand-ups (e.g., structured updates, informal check-ins).
   • Align on stand-up timing to ensure inclusivity for team members across different schedules.
2. Tool Familiarity and Collaboration:
   • Establish "tool champions" to guide the team.
3. Plan Communication with the Client:
   • Decide on a timeline for initiating communication with the client after the hiring process is complete. Morgan Denner is point of contact with the project sponsor.
   • Assign responsibility for drafting the initial outreach.
4. Evaluate and Improve Collaboration Strategies:
   • Finalize dedicated Notion space for Science 2 People. Templates are available already.
   • Work with entire team on communication plan, team charter, and team working agreement.
5. Review and Approve Team Working Agreement:
   • Finalize additions to the team working agreement which includes change management, team attendance and absence, team member exit, and violations.
6. Plan Communication with Team:
   • Set meeting with teams to discuss team working agreements and set team meeting schedules.
7. Utilize the centralized Notion space effectively:
   • Ensure all team members have access and can contribute to the documentation.
   • Regularly update the project plans, deliverables, and action items in the Notion space.
   • Use the templates and Kanban boards to streamline project management.