S2P_DesignWeekly_3-13-25

Meeting Date: March 13, 2025

Project: Science 2 People UXD Weekly Meeting

Attendees: Design Team

Goal: Design Sync

✅ Completed Action Items from Last S2P Sprint 4 UXD Bi-Weekly (March 6, 2025):

Action Item	Owner(s)	Status
Create mood boards for branding	All Team Members	✅ Completed
Recruit 4-5 user testing participants	Oana Ozunu, Philip Lee, Rachel Beyerlein	✅ Completed
Conduct usability testing & gather data	Oana Ozunu	✅ Completed
Complete onboarding wireframes	UXD Team	✅ Completed
Submit mentor questions for review	All Team Members	✅ Completed

Key Discussion Points

Observer Access to Google Drive Recordings:
- Yihyoung Li raised the question about granting observers access.
- Yelena F expressed concerns about privacy regarding sensitive usability data.
- Solution: Only share meeting recordings & Notion docs, not the entire drive.
Project Management Updates & KPI Discussion:
- Yihyoung Li shared the PM decision to postpone defining KPIs for early phases.
- Stephanie Beeguer noted designs aren’t yet ready for dev handoff, requiring further phases.
- Compiled Figma and FigJam links discussed for better alignment.
Client Communication & Next Phase Planning:
- Yelena F explained client review timeline and potential project extension.
- Morgan Denner emphasized prioritizing high-quality handoff documentation over rushed design iterations.
Mood Board Presentations & Voting:
- Mood boards presented by all members (themes included bold colors, calming tones, corporate vs AI aesthetics).
- Voting decided via sticky note system (3 stickies per member, rationale included).
Landing Page & Onboarding Flow Discussion:
- Agreed focus on Vera-centric landing page rather than “Science to People” branding.
- Key elements for landing page: Hero section, live prompt access, social proof, YouTube tutorial, FAQ section.
- Clarified onboarding flow scope includes login/sign-up.
UXR Testing & Design Documentation:
- UXR testing ongoing—results to inform final documentation.
- Team agreed to include usability testing recommendations even if iteration isn’t possible before client review.
Mentor Feedback Recap:
- Mentor Eileen provided feedback on KPIs, case study structuring, and importance of tailoring applications to company preferences.

Action Items

Action Item	Owner(s)	Due Date
Ask Spencer about allowing observers access to video recordings & share Notion links	Yihyoung Li	ASAP
Compile and clean up Figma & FigJam file links, paste into development plan	All Team Members	ASAP
Prepare thorough handoff document, identify gaps	All Team Members, Morgan Denner	Ongoing
Align PRD, acceptance criteria, documentation with design artifacts	UXD, PM, Strategy Teams	Next Week
Create consolidated onboarding flow & landing page in Figma, use voice chat for collaboration	All Team Members	This Week
Retrieve & share Sidney Yan’s landing page draft	Yihyoung Li	ASAP
Document recommendations from UXR testing for handoff	All Team Members	Next Week