Yellow text means a decision is pending on this item.

Working in Notion

• All team members will be responsible for updating documents, such as the Product Roadmap and Sprint Retrospectives, as needed.
• Team Lead has ultimate responsibility for making sure documents in Notion are updated, but all team members will contribute to updating them.
• Team members share responsibility for updating the Kanban Board daily, after standups. Team members will divide and rotate this responsibility, either by day, by week, or by sprint.

Communication During Team Meetings

• Team members do not need to raise their hand to speak during team meetings but should during larger, all-project meetings.
• Team members will give everyone space and opportunity to speak. They will speak up or talk to Team Lead privately if they feel they aren’t being given enough time/opportunity.
• Team members should keep their cameras on during team meetings, unless turning them off becomes necessary. Team members will not question others about why they have their camera off.
• Team members will use active listening, ask questions respectfully, and try to understand others’ points of view.
• Team Lead will facilitate meetings. All team members will help the meeting stay on task and on time.
• Team Lead will compile agendas before meetings, with input from all team members. Team Lead will send the agenda ahead of each meeting.

Communication on Slack

• Team members will be expected to respond to Slack messages Monday through Friday, within 24 hours of when the message was sent.
• If an urgent response is needed, team members will write “Urgent” at the beginning of the message. Team members will respond to urgent messages as soon as they are able.
• Team members are not expected to update their “active/inactive/vacationˮ status on Slack but should let team members know if they will not be available for longer than 24 hours (Monday through Friday).
• Team members and/or channels should be tagged in Slack posts when it is important that those particular people see the message.
• Team members will tell the Team Lead when they will not be able to attend a meeting.