Housekeeping (1/14/2025)

• Scheduling
  • Ensure that all team members have their availability up to date and accurate

Project Needs:

• Quick approval time for designs in order to hand off to devs (Sprint Demos)
  • Devs would prefer to have all designs to work on simultaneously, rather than work on individual pages. Would increase workload and pressure but would be a more efficient and effective way to tackle development
• Agendas are crucial for all meetings, especially Sprint Planning.
  • Each team should create their own agenda for what they’d like to present and discuss, and PM will ensure all action items and pain points are
• Evaluating deadlines and goals - resyncing on each teams’ tasks and goals, shift workloads to different teams as needed, be open to pivoting and handling additional tasks when there is less work to do
  • Sync with leads on client expectations/goals, each teams’ expectations/goals, and effectively plan for the next two sprints
• We need to have a better system of documentation in order to have a more effective and efficient handoff to the client and the next phase. This should be a priority in some capacity to ensure that work does not get lost and therefore repeated, and allow all parties to make the best use of their time working together

Reset expectations - plan with strategy - weekly meeting for all leads

• ex) Mondays - half hour meeting - PM would lead (meet with all leads) go through each team to discuss roadblocks, plans for project for the week, and what support teams need from PM or each other. Next half hour - PS would lead and all members (besides leads) can attend - reviewing where everyone is at with the project - they would have notes in Notion for things that should be completed, what is backlogged, etc. to adjust the roadmap - and work on entire project kanban, make adjustments to roadmap after meeting as needed
• Discuss timelines, needs, recommendations, etc.

2-week sprints but still meet weekly

• end of sprint - demo presentation with the stakeholders - slidedeck for each team to present and would lead their own - PM open demo, discuss roadblocks and discuss overall status, and pass onto next teams - let stakeholders give feedback, ask questions, etc. - after demo, do a retro hosted by strategy to observe what worked well and what could be better

Roadmap meeting with all teams and refresh on all tasks

Each team should do their own handoff

Questions for TF:

• Client mentioned documents/files being lost during handoff. How can we improve the handoff process?