Meetings:

• The UXW team will hold one meeting per week. Additional meetings can be scheduled if necessary for additional support and feedback, with consensus on timing.
• Team members are encouraged to raise their hands before speaking.
• Cameras do not need to be on during meetings, if this is changed there must be consensus from the team.
• Meetings will be recorded for the benefit of asynchronous work.
• Meetings are open to shadowers/observers.
• If a team member is unavailable or running late, they should inform one of the team leads via DM on the Discord or email in a timely manner.
• Team members should watch the recording of the meeting/read the notes to catch up on what they missed.
• Cross-team liaisons going to be on a rotating schedule.

Discord:

• The UX Writer Team Hub on Discord will serve as the main space for all team-related information. A private Discord group chat may be used for non-public discussions.
• Team members should monitor messages on the UXW Team Hub and the channels of the team they liaise with.
• Team members should tag everyone if the issue is related to the whole team.
• Team members may reach out to other teams on their Team Hubs if they need any information related to the UXW team workflow.

Notion:

• Team leads will set up and maintain the team’s workspace on Notion.
• Team apprentices can edit documents and information related to their work.
• All files, links, recordings, notes, etc. should be posted in Notion (in addition to Discord) and updated weekly.
• The Notion page will serve as a resource for both the UXW team and other teams seeking information about UXW work.