Life Beautified Phase 3

Notion Updates

• Since Notion is our source of truth, each team will be responsible for updating their respective team pages.
• Home Page will only be edited by Project Leads.
• Team Leads may allocate one dedicated resource to manage the Notion page.
• Project Leads will be responsible for having all the tasks and pages updated so that at any given point all teams have access to the latest information.

Communication

This section provides guidelines to be followed for the mentioned communications.

These are subjected to updates based on the feedback received from team members and mutual consensus from Team Leads.

During the meeting

• All meetings will be recorded and the link will be updated on Notion on respective Meeting Notes pages.
• All attendees except the presenter are to be muted.
• All recurring cross-functional meeting are to be updated on Meeting Recordings + Notes
• It is advisable to have cameras on During All Hands calls for all, beyond these, it is up to personal discretion
• Meeting agendas are to be shared 24 hours before the call so that all participants know what is expected of them. Further, any reading material is to be added to the same.
• Team members should raise their hands to speak during any call.
• All meetings to be posted on channels for shadowers

On Slack

• Use @ to tag someone on a channel for quick response.
• Use @here to address all the members of a given channel.
• Each team to have its dedicated channel for faster communications.
• Project Leads will be a member of all the channels
• Responses from any team member should be provided within 24 hrs since it will take into account the time difference for all members.
• Leads will provide information about anything that is being discussed during any calls to their apprentice.
• Refrain from capturing any decisions in Slack. Use Notion to record the conclusion of any discussion.

Inter-team

• If needed each team can have their guidelines for communication within them. Please add the details on Notion and inform the Project Teams
• Daily Standup will be used to address any blockers and future planning for the weeks.
• Leads to be kept in the loop if any apprentice is working cross-functionally.
• All Hands call is for apprentices and leads to share their thoughts and ideas. This meeting could also be used to address any lingering blockers or conflicts if they exist.

Leaving Your Project Early

• As soon as you know that there is a possibility that you might leave the project, immediately inform the Project Managers. Please do share the End Date with the Project Leads and your team and team leads.,
• Complete the task you have been provided and update the required Notion pages accordingly. For cases, where you are an apprentice leaving the project, please work with your leads to take stock of any pending activity and prepare a Knowledge transfer session.