Wed, 03 Dec 25

Important 🔗 related to this Meeting: https://docs.google.com/document/d/1TX2f-Mniig-RbWNaS1DeAhmDTAttSFiEdq0vDUSdaGI/edit?usp=sharing

https://www.figma.com/board/5tVBK7LBzC1gV1JOP4dHoW/Once-Upon-a-Time---Phase-3-Agile-Workshops?node-id=1-50&t=bnFMCpCU5ECNlh5f-1

Team Updates & Progress

• UXD completed sitemap and task flows for Sprint 1
  • Workshop participation from other teams appreciated
  • Last Task Flow workshop will be held tomorrow @ 10:30 am MST/12:30pm EST
  • Client meeting w/ UXD was hosted: rebranding in progress - branding assets may be delayed
  • Possible client confusion about timeline expectations (expecting finished website this phase vs. reality of early phase work, will speak with Morgan during next workshop and address)
• UXR team updating empathy maps with actual client interview data
  • Previous maps based on team assumptions only
  • Stakeholder interviews for landing pages need client feedback
  • May need to contact previous phase donors due to insufficient data
  • Most previous interviews were families/parents - missing other user groups
• UXW team meeting after call to review previous phase work
  • Contentt style guide exists but has gaps
  • Need design system file for typography and font specifications - (Mika sent)
  • Supporting other teams with Sprint tasks while clarifying project goals

Client Expectations & Communication Issues

• Potential disconnect between client timeline expectations and project reality
  • Only have wireframes of landing page and enrollment process
• Client focus on clear, easy registration process for parents
• Need to clarify expectations with Morgan in tomorrow’s CX strategy workshop
• Client found developer - need to connect with project developer
• Gmail monitoring responsibility assigned to Maryam with Mia’s guidance

Meeting Schedule Changes

• Demo day moved from Friday to Monday @ 10am PST/1pm EST)
  • Sprint Planning Monday at 12pm PST/3pm EST
  • Client invitation to be sent
• Sprint Retro will be async (due to time constraints)
  • Form sent out today, responses due by Monday
  • Results incorporated into working agreement
• Weekly standup format changing from daily threads to weekly spreads
• Next Wednesday team meeting may be cancelled depending on Sprint Planning outcomes

Action Items

• Vuong & UXD: Create demo deck style guide and placeholder slides, email client questions document Friday evening using OUAT Gmail